Important: The dates below are simply suggestions. There is plenty of wiggle room in this timeline.
- In June
- Make sure you get your contract in to qualify for the Happy Purim early bird discount (June 14)
- Identify the people who will run the fundraiser. Often it’s one or two people to handle the website and marketing of the fundraiser, and a separate group that’s in charge of the baskets.
- In July
- Figure out where you’re getting your Honey jars or cards from.
- Compile (or get from organization office) a list of all the members in your organization. Make sure to double check for accuracy!
- Send the list to HappyRoshHashanah.com support to update your online database or update it on your own. You can email the list to email@example.com, but please make sure it’s in the proper format!
- Finalize all details of your Rosh Hashanah fundraiser and setup your account via the administrative website.
- July 14 – July 21
- Prepare an email and/or letter to your members informing them of the details of your Rosh Hashanah project. (HappyRoshHashanah has templates available)
- If you have a large contingent of non-internet users, prepare a physical order form or download Happy Purim’s order form.
- Have your order forms, envelopes and/or mailing labels printed. (not necessary if you’re only emailing your members)
- Make sure you have volunteers to help with the folding and stuffing on August 4th.
- On July 27, Monday – Prepare mailing: Fold and Stuff!
- On July 28, Tuesday – Mail or email order forms. Typically 3-6 weeks is a good ordering window. Read this post for a discussion about the length of ordering windows.
- September 1, 11:59pm (Sunday) – Deadline for placing orders
- September 1 through September 8 – Print and Mail your cards or honey jars.
Make sure you include the names of the people sending to each recipient. Using HappyRoshHashanah.com, this only takes a few clicks of your mouse!
Note that you’ve got a bit of wiggle room here to extend your deadline if necessary. Make sure you leave enough time to print and mail, and if you’re selling honey jars, enough time to place an order with your supplier.
- September 14 – Rosh Hashanah!
- Sometime after Rosh Hashanah – Bill for reciprocity charges. Not necessary if using HappyRoshHashanah.com, it’s automated!
You should modify the above timeline to fit your needs. If we missed anything, or you’ve got a suggestion to add please let us know!